Job vacancies

Job Vacancy at PRACE aisbl – Operations Director


Competitive Salary, Guaranteed Bonus, Representation Costs, Luncheon Vouchers, Group Insurance, Hospitalisation, Invalidity, Mobile Phone and Subscription, Laptop, ADSL Line, Public Transport reimbursed at 100%

Key Responsibilities

  • Reporting to the Managing Director
  • Member of the Board of Directors
  • Responsible for the development, improvement and the management of the activities relating to the PRACE Peer Review Process and Project Management
  • Support the PRACE vision, mission and strategic objectives
  • Represent PRACE externally

Implement the PRACE Peer Review Process as scoped by the PRACE Council:

In collaboration with the PRACE Access Committee and the PRACE Partners:

  • Supervise the planning and execution of the Calls for Proposals
  • Coordinate the collection of information
  • Make sure the Calls for Proposals are documented
  • Ensure that the principles underlying the Peer Review Process are respected
  • You are responsible for organising necessary meetings and minuting them
  • Report results to applicants and computer centres
  • Follow-up the treatment of appeals to the allocation decisions
  • Collect results data from the lead scientists

Improve and implement the Peer Review Process Procedures and Tools:

  • Ensure the procedures are documented and up to date
  • You are responsible for making sure the IT tools are always available
  • Assure all collected data is in compliance with legal constraints

Maintain the Peer Review Process Data:

  • Propose and maintain the indicators linked to the Peer Review Process
  • Coordinate data analysis as required
  • Ensure the availability of the results for publication

Coordinate Programmes Supporting Users’ Access:

  • Identify actions that would improve applicants’ and awardees’ effectiveness and coordinate their implementation
  • Manage PRACE’S participation in collaborative projects

Peer Review Process Development:

  • Identify opportunities to improve the process
  • Ensure the Scientific Communities expectations are met
  • Discern the need for alternative Access Modes
  • Improve the Research Infrastructure’s effectiveness
  • Draft the documentation connected to the developments in collaboration with relevant PRACE bodies
  • Follow-up the decision making process

Manage EC and EuroHPC Funded Projects:

  • Coordinate and contribute to the submission of project proposals (EC Funded Projects)
  • Develop and manage Peer Review services
  • SPOC for PRACE’S members for funded projects
  • Administrative and financial project management and reporting

Member of the Board of Directors:

  • Participate in the preparation and implementation of PRACE’S work programmes
  • Involved in preparing the annual budget
  • Participate in preparing the management report, the annual accounts etc.
  • Present the PRACE Peer Review Process in diverse international meetings
  • Some travel may be required.

Your Profile

  • PhD in Computer Sciences OR Engineering OR Physics
  • Minimum 10 years professional experience with minimum 5 years’ experience in managing scientific calls for proposals OR similar scientific activities
  • Experienced in project management and in EC funding programmes
  • Experience in IT implementation projects is an asset
  • Excellent command of written and spoken English including public presentation and workshop facilitation skills
  • Collaborative approach with internal and external international stakeholders
  • Highly motivated by the job content


For more information: Call Emma Waites of Profile Group: +32 2 738 02 63 / GSM +32 475 61 49 67.

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